Key List

The Key List function provides a key management function. The Key List displays a list of keys based on status (Available/Signed Out/Lost/Archived). Keys can be signed out and returned from this screen.

When a key is Signed Out it is logged against the Contact who has taken it, and also an expected return date/time is specified.

A Home Page Reminder 'Keys Overdue' provides a list of Keys that are awaiting return.

The Key List function is accessed by clicking Main tab -> Key List

The Key List will display the following information:

Reference / Peg
Property Address*
Owner*
Status
Notes
Contact

*Suppressed when viewing Keys from the Property screen.

From the Key List screen the following functions are available by clicking the Menu button or right-clicking on the screen:

Edit - edit a Key

Delete - delete a Key

New - create a new Key entry for a Property

Sign Out - sign out a Key to a Contact. The following information is required:

Signed Out To - the Contact who is taking the Key
Signed Out Date/Time
Expected Return Date/Time
Return - return a Key. The following information is required:
Returned Date/Time

Report - run a Key List Report
New - create a new Key entry for a Property
Edit - edit a Key
Delete - delete a Key

Sign Out - sign out a Key to a Contact. The following information is required:
- Signed Out To - the Contact who is taking the Key
- Signed Out Date/Time
- Expected Return Date/Time

Return - return a Key. The following information is required:
- Returned Date/Time
Report - run a Key List Report
New - create a new Key entry for a Property
Edit - edit a Key
Delete - delete a Key

The Key List screen can also be filtered by Status and Branch.

Sign out a Key

From the Key List screen or from the Property click Keys
Right click and click Sign Out
Click the drop-down arrow next to the Signed Out To field to select the User or click Add Me if you are signing out the keys to yourself
Specify an Expected Return date
Click Save
A prompt will appear with an option to print a Sign-out Form

Return a Key

From the Key List screen or from the Property click Keys
Right click and click Return
Specify the Returned Date
Click Save

When assigning a Key to a Contact who is a Tenant of a Property, Acquaint will automatically set the Expected Return Date to the End Date of the Tenancy. If the Tenancy is renewed then the Expected Return Date will also automatically be matched to the new End Date of the Tenancy.

When signing out keys you may wish to obtain a signature for the keys, when saving the sign-out Acquaint click Yes on the prompt 'Would you like to print a Key Sign Out form'. Acquaint will produce a form with the key details which can be printed and signed.