Bulk Payments Export File

Acquaint has the ability to create a bulk payment file that allows you to pay all landlords or contractors in bulk rather than one by one in your bank. Uploading a file and paying landlords in bulk compared to paying one landlord can save a significant amount of time.

 

You should confirm with your bank that you have this facility.

 

The file is produced from the Payment Run , this can be accessed in Step 2 of the Payment Run by clicking View next to View the Payment Export File.

 

Here are the steps to set-up and produce a bank export file. A list of supported banks can be found below.

 

Step 1 – Specify your bank format

Select File -> Configuration -> Site/Branch -> Payment Export

Note: This step is only required once, for the initial set-up

 

Step 2 – Add Bank Details

In order to be able to make these payments, you need to make sure that you enter the bank details for the contacts you are going to pay. Here is how to do this in Acquaint.

Note: These only has to be done once and is saved for all future payments

Step 3 – Generate the Bulk Payment File

  1. On the financial tab click payment run.
  2. Select only include with bank accounts.
  3. Click run and the payment export file is produced, optionally you can see this by clicking the view button. The file is stored to your export folder in Acquaint ready to be sent.

 

A Merge Contact payments option to merge payments with the same sortcode / account number/ reference into a single export file transaction, this is useful if you want to merge transactions for the same landlord into one.

 

Supported bank formats

 

This is a list of the payment formats that we can produce a files in:

 

  • Contact Bank Account Name
  • Contact Bank Sort Code
  • Contact Bank Account Number
  • Contact Bank Reference
  • Bank Reference
  • Amount
  • Contact Bank Sort Code
  • Contact ID